8 Steps To Becoming a Transcriptionist

A transcriptionist is a typist responsible for transcribing recorded dictation into letters or documents. To be a transcriptionist, an individual must possess certain skills. For example, listening skills are crucial in this line of work. In addition, a transcriptionist must be able to type fast and accurately. 

Furthermore, a transcriptionist must be familiar with MS Word or similar applications, have excellent language and time-management skills, as well as the ability to multitask and complete tasks on time. 

How to become a transcriptionist

Below are some tips for a transcriptionist or how to become one.

1. Decide on a specific type of job

If you plan to pursue a career as a transcriptionist, you will first need to understand what the job entails and then decide on which particular area under the umbrella term you would like to specialize in. 

There are several different types of transcriptionist jobs, and each one requires a different combination of skills. Below is a list of just some of the different jobs in this field:

  • Conference Transcription
  • Legal Transcription
  • Business Transcription
  • Focus Group Transcription
  • Academic Transcription
  • Medical Transcription
  • Interview Transcription
  • Market Research Transcription

Some transcription jobs may require you to travel to a client’s location to transcribe a meeting or lecture while it is happening, while others may allow you to work from the comfort of your home, transcribing pre-recorded audio. 

2. Practice

To be a transcriptionist, you need to be able to type a certain number of words per minute. You may want to practice your typing skills or enroll in an advanced typing class to improve your skills. This is a significant contributing factor to whether you land that dream job. Employers are looking for transcriptionists who can work under pressure and meet the job’s demands. 

You will need to be able to type fast and accurately. Your grammar, spelling, and punctuation should be excellent, and you should be able to focus for long periods at a time to ensure that you meet time-management demands. 

3. Prepare your resume

Your resume is the tool that will land you the interview. You need to make sure that it is polished and professional. Ensure that you have contactable references and that your work experience reflects the requirements of the job. 

4. Apply for a job

Once you are confident in your skill level and have a professional resume, it’s time to start applying. You could work through a recruitment agency or look online for job vacancies. 

5. Learn the Company’s Style Guide

After being employed, you will need to focus on one thing, and that is to learn the style guide of the company. This is crucial as the company’s goal is to deliver work that meets certain criteria and standards. For you to be able to comply with this, you will need to be very familiar with the style guide of the company. 

6. Invest in equipment

And finally, you may want to invest in your equipment. This includes high-quality noise-canceling headsets, a foot pedal, a high-quality PC or laptop, an ergonomic chair, a keyboard, etc. 

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